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The CDM Student Progress Committee (CDM-SPC) is a committee made up of University faculty and staff, charged with being the primary team responsible for review of the totality of CDM students’ academic and professionalism performance. The CDM-SPC evaluates student performance and identifies students in need of intervention to promote student success. The CDM-SPC has broad authority to review students’ records, determine how the University can best assist the student in academic success, and can recommend responsive action as part of any final decision.
The CDM-SPC comprehensively reviews any student’s academic record who has failed to show adequate academic progress, failure to comply with a remediation plan, or when requested by Student Services, has been alleged to have violated the Code of Professional Conduct.
The committee makes the decision regarding actions for each student based on their review and deliberation. The chair or co-chair of the CDM-SPC notifies students of their standing and of CDM-SPC decisions in writing.
Composition of the CDM-SPC Committee
The associate dean of Academic Affairs and Research and the associate dean of Clinical Education and Patient Care will serve as non-voting co-chairs of the CDM-SPC Committee. All voting members of the SPC are full time KCU staff and faculty with non-adjunct faculty appointments. CDM-SPC members are appointed by the dean of the CDM and are listed annually in the KCU Committee Handbook.
A quorum of committee members is required in order for the CDM-SPC to finalize any decision. A quorum is defined as half plus one voting members present. The chairperson(s) of the CDM-SPC only vote in the event of a tie vote of those members present. Any committee member overseeing the remediation or serving as the faculty advisor/coach of an individual student will recuse themselves from voting on a student they are working with.
CDM-SPC Meeting Structure & Process
CDM-SPC meetings will take place at a minimum of once a month and at the conclusion of each academic term. Additional meetings are called as necessary to conduct committee work and/or to address student performance. Students may be scheduled to meet, in person or virtually, with the CDM-SPC.
Prior to the formal meeting with the full CDM-SPC, the vice provost for Student Services or designee will provide the student with instructions outlining the committee hearing process.
Academic Failures
Not every CDM course is amenable to remediation. Given the lockstep nature of the CDM curriculum, some courses can only be remediated by repeating the course in the next year (see the CDM Individual Course Failure and Remediation Policy). For course or module failures and reviews, the CDM-SPC process is as follows:
- First Module or Course Failure
- The student is notified of the first failure via an email and informed that a meeting with the assistant dean for Curriculum and Integrated Learning and learning specialist is required. The course director(s), student’s academic advisor/coach, and group practice leader (if applicable) may be notified of the meeting and may choose to attend. The course director(s) will design a remediation plan for the failed coursework after seeking input from the learning specialists and the student will design a remediation plan and share it with the student.
- Remediation will be course- and student-specific and may be offered during a scheduled time, ad-hoc, or a combination of both formats. The remediation plan may include but is not limited to the following: a study plan, regular meetings with the advisor/coach and learning specialist. The remediation plan will include timelines and expected content, outcomes/behaviors, and assessments that the student will be required to meet to satisfactorily complete remediation.
- A failure to comply with the remediation plan can result in an automatic required meeting with the associate dean for Academic Affairs and Research, and the associate dean for Clinical Education and Patient care for clinical courses, and such other action as deemed appropriate under the circumstances based on academic and other applicable standards.
- Course or module remediations will take place either at scheduled breaks within the term or at the end of each term within the academic calendar, as set out in a remediation plan or as otherwise directed by the applicable course administrator.
- Second Module/Course or Rotation Failure
- After a second failure, the student will again meet with the administrators as described above and review the previous remediation plan and make adjustments as necessary to promote success.
- Additional resources may be involved in the meeting and within the revised remediation plan. All resources that are included in the remediation plan are reviewed by the course director(s) and the applicable administrator from the CDM Office of Academic Affairs.
- A failure to comply with the remediation plan can result in an automatic required meeting with the associate dean for Academic Affairs and Research, and the associate dean for Clinical Education and Patient care for clinical courses, and such other action as deemed appropriate under the circumstances based on academic and other applicable standards.
- Course or module remediations will take place either at scheduled breaks within the term or at the end of each term within the academic calendar, as set out in a remediation plan or as otherwise directed by the applicable course administrator.
- Third Failure
- After a third failure of any segment of the curriculum or failure to comply with the previously approved remediation plan, the student will be notified via digital email letter of a required meeting with the CDM-SPC for review.
- Prior to the formal meeting with the full CDM-SPC, the vice provost for Student Services or designee will provide the student with instructions outlining the committee hearing process
- The student is notified through email of the time and place of the SPC meeting.
- The student is required to attend the SPC meeting. If the student does not attend, the SPC may move forward without the student’s participation.
- The SPC then communicates the decision to the student via email.
- Decisions of the SPC may consist of but are not limited to the following:
- remediation,
- repeating coursework,
- repeating the academic year, or
- dismissal.
- Decisions are determined by majority vote of the members of the CDM-SPC attending the hearing.
- The student is given time to consider the decision and has the opportunity to appeal the decision. The appeals process for any CDM-SPC decision is explained to the student after the decision is delivered.
- If an appeal is desired, the student will appeal according to the Student Appeals & Due Process section set forth in the Student Handbook.
If the student fails any coursework during a repeat year, they will have a formal meeting with the CDM-SPC and receive notification of dismissal. Any student wishing to appeal a formal dismissal decision must do so by the deadline detailed in the official dismissal letter, sent by email/digital letter. If a student does not appeal the decision by the deadline detailed in the official dismissal letter, then the decision is final, and the student is bound by the dismissal decision.
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